Privacy Policy for QuickSign

1. Information We Collect

We only collect and process personal information that is relevant and necessary for providing our electronic signing services and fulfilling our legal obligations. This typically includes:

• Identity and Contact Data: Names, email addresses, and phone numbers of all parties involved in a transaction.
• Transaction Data: Information related to the documents you execute, including the document type, timestamps, signing history, and IP address used for signing.
• E-Signature Data: The representation of your electronic signature (e.g., typed name, drawn image, or selected font).

2. How We Use Your Information

We use the collected information for the following specific purposes:

• Service Provision: To enable you to access the QuickSign system, view documents, apply your electronic signature, and exchange documents electronically.
• Legal Compliance and Authentication: To create an auditable trail of the transaction, authenticate the identity of the signatory, and ensure the validity and enforceability of the electronic records as required by Australian law.
• Security: To protect the integrity and security of the documents and the QuickSign platform itself.
• Communication: To send you notices, disclosures, authorisations, and acknowledgements related to the document transaction.

3. Data Processing Principle

We collect and process personal information through lawful and fair means. We take great care to ensure that all personal information is handled, stored, and disposed of confidently and securely.

4. How We Share and Disclose Information

We will not sell or rent your personal information to third parties. We only share your information as necessary to complete the signing transaction, which includes:

• Other Transaction Parties: The documents and related signing data are shared with all other parties who are legally entitled to receive them (e.g., the sender and co-signatories).
• Service Providers: We may use third-party service providers (like QuickSign, Inc.) to perform functions on our behalf. These providers are contractually obligated to protect your data.
• Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court order or government agency).

5. Data Security

We implement robust administrative, technical, and physical safeguards to protect your personal information against accidental, unlawful, or unauthorized destruction, loss, alteration, access, disclosure, or use. These measures include encryption, access controls, and secure storage solutions for all documents processed through QuickSign.

6. Your Responsibilities

By using QuickSign, you are responsible for:

• Maintaining the confidentiality of any access credentials you use to log in or access documents.
• Downloading and securely storing copies of the transaction documents for your own record-keeping purposes.

7. Contact Information

If you have any questions or concerns about this Privacy Policy or our data handling practices, please contact the administrator of the QuickSign system.